Entreprise
Entreprise :
Mohammed VI Polytechnic University is an institution dedicated to research and innovation in Africa and aims to position itself among world-renowned universities in its fields The University is engaged in economic and human development and puts research and innovation at the forefront of African development. A mechanism that enables it to consolidate Moroccos frontline position in these fields, in a unique partnership-based approach and boosting skills training relevant for the future of Africa. Located in the municipality of Benguerir, in the very heart of the Green City, Mohammed VI Polytechnic University aspires to leave its mark nationally, continentally, and globally.
Adresse
Lot 660, Hay Moulay Rachid, Ben Guerir 43150
Poste
Poste :
Position Summary
The Academic Secretariat serves as the backbone of administrative support for the Bachelor of Science in Applied Mathematics & Business and the graduate program in Mathematics & Decision. This role ensures the smooth operation of academic activities, providing essential organizational and clerical assistance to faculty, staff, and students while maintaining accurate records and fostering a professional academic environment.
Key Responsibilities
Administrative Support
Provide clerical and organizational support to academic leadership, faculty, and program staff.
Coordinate meetings, events, and academic schedules, including preparation of agendas and minutes.
Serve as the point of contact for internal and external inquiries related to academic programs.
Academic Records Management
Maintain and update student records, course files, and faculty documentation.
Ensure confidentiality and accuracy of records in compliance with institutional policies.
Prepare reports, transcripts, and other academic documents as needed.
Coordination and Communication
Act as a liaison between students, faculty, and administrative departments.
Communicate important deadlines, policies, and announcements to stakeholders.
Assist in the organization of academic events, such as seminars, workshops, and conferences.
Course and Exam Administration
Coordinate course scheduling, classroom assignments, and faculty workload distribution.
Assist in the preparation and distribution of exam materials and manage grading submissions.
Monitor the timely delivery of course evaluations and feedback.
Policy Compliance
Ensure adherence to institutional and accreditation policies and procedures.
Maintain up-to-date knowledge of academic regulations and communicate changes effectively.
Resource Management
Oversee inventory and procurement of office supplies and materials for academic use.
Manage access to academic resources, such as syllabi, course materials, and program guides.
Key Competencies
Professionalism: Demonstrates a strong commitment to supporting academic excellence and fostering a positive environment.
Efficiency: Capable of managing multiple tasks while meeting deadlines.
Interpersonal Skills: Builds strong relationships with faculty, staff, and students.
Adaptability: Thrives in a dynamic, fast-paced academic environment.
What We Offer
Competitive salary and benefits.
Opportunities for professional development and growth.
A collaborative and intellectually stimulating work environment.
Profile recherché
Profil recherché :
Education
Bachelors degree in Business Administration, Office Management, or a related field. A Masters degree is a plus.
Experience
At least 2 years of experience in academic administration or a similar role.
Experience in higher education or academic support services is preferred.
Skills
Strong organizational and multitasking skills.
Proficiency in office software (e.g., MS Office, Google Workspace) and administrative systems.
Excellent communication skills, both written and verbal.
High attention to detail and accuracy in record-keeping.
Ability to maintain confidentiality and handle sensitive information.
Preferred
Familiarity with academic management systems and student information systems.
Knowledge of accreditation and compliance requirements in higher education.
