Personal Assistant Contrat : Autre

Il y a 1 month ago | Distribution | Casablanca | 28 Vues

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Entreprise

Présent depuis 1997 au Maroc, Manpower Group est un acteur international incontournable de l’emploi et de l’insertion sociale dans le monde. Au sein du Royaume Chérifien, nous couvrons l’ensemble du territoire, de Tanger à Laayoune.

Nos équipes sont formées pour appuyer les entreprises dans la promotion de l’excellence en matière de gestion du capital humain : Intérim, CDD/CDI, Solutions & Ingénierie RH, Développement du capital humain…

Pour nos salariés intérimaires, nous proposons une expérience unique, notamment avec la déclaration de 100% des heures travaillées, la mise en place d’une mutuelle pour tous et un accompagnement personnalisé pour les démarches administratives (bancarisation, CNSS…).

Pour nos candidats, nous offrons, conformément aux standards mondiaux de Manpower Group, un processus de sélection, d’évaluation et d’accompagnement à la réussite dans leur nouvelle mission.

Adresse

Tour Végétale JASMIN | 1, rue des Plateformes - Lot N°123 -20036 – Casablanca

Poste


A multinational is seeking for a personal assistant who would work on temporary contract, the job position is available in Casablanca

As a personal assistant, your duties are the following:

  • To act as a PA to the SUPPLY CHAIN Directors & teams, providing them the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.
  • To organize an accurate and workable meetings schedule for the SUPPLY CHAIN director and team, prioritizing and proactively managing competing priorities. ?
  • Supporting allocated SUPPLY CHAIN Director & LT on a needs basis.
  • Diary management – filtering and prioritizing, avoiding clashes, planning meetings ahead.
  • Organization and administration of local meetings & visitors, including regular Team meetings – coordinating all logistics i.e. attendees, timings, equipment and rooms.
  • Management of external stakeholders - responsible for reception and smooth running of meetings.
  • To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings
  • Screening, responding to and redirecting mail, as appropriate.
  • Travel management – preparation of itineraries, visas, transport, etc.
  • Management of out of office requirements.
  • Process travel expenses and invoices.
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
  • Ownership of JML (Joiners, Movers & Leavers) process for the team.
  • Holiday cover for team PA’s within the company.
  • Proactively collaborating with PA’s within the company.
  • Share best practices and Ways of Working.
Profile recherché

As a personal assistant, you should:


Have a bachelor’s degree with :

1. Min 2-3 years of secretarial background supporting a fairly large team at Board or Executive Level
2. Advanced in MS Office Suite
3. Expert with Tele-conferencing and Video-conferencing support
4. Proven ability to organize seminars/workshops with attendees from across the region; and to provide support to Managers who are traveling, remotely.
5. Essential personality traits include: extroverted, expressive, energetic, interactive, self motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, professional.
6. Minute taking and correspondence of relevant meetings