Personal Assistant to the Chairman Contrat : CDI

HJ Group is Holding group of companies Serve Air, a domestic logistic company with a fleet of 9 cargo airplanes, HJ Hospital SARL,HJ Pharma, Modern Constructions and Hilton , Supreme Automobiles, Grand Residency Mall, HJ Foundation based in Kinshasa DRC

Serves as the administrative and functional point person for the Chairman’s corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.

Essential Duties & Responsibilities:

• Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.
• Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
• Works closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:

1. Taking phone calls;
2. maintaining personal and business files;
3. corporate record keeping for multiple entities;
4. supporting marketing and strategic planning activities;
5. note taking & creating documentation
6. filing, storage & retrieval of business and personal activities.

• Handles financial and accounting matters for the chairman with confidentiality.
• Prepares and sends business and private correspondence.
• Coordinates operations of Chairman’s office including: reception , document preparation & control , internal communications , general office maintenance to improve costs and effectiveness.
• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws

Any other duties as assigned. Key Deliverables: Efficient and smooth operation of Chairman’s office Organizational Structure: Reports to: Chairman

Qualifications: Knowledge/Skills:

• Trustworthy with Impeccable Moral Standards
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
• Conceptualization & Business Acumen
• Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
• Self Directed with Sound Judgment
• Confident
• Exceptional interpersonal skills with internal and external staff

Languages : Arabic French English
Salary :2500$
Excellent Presentation & Grooming